We are seeking a highly professional, proactive, and well-organized COO Office Coordinator to support the Director Operations in managing daily administrative, operational, and executive activities. The successful candidate will act as a trusted liaison, ensuring effective coordination of schedules, meetings, presentations, reporting, and communication with internal and external stakeholders.
This role requires an all-round assistant with strong administrative capabilities, excellent communication skills, and an engineering-related background to support technical discussions, reporting, and presentation preparation.
Some of your duties will include:
Executive Support
- Manage and coordinate the Director Operations' calendar, appointments, meetings, and travel arrangements.
- Screen, prioritize, and coordinate incoming correspondence, emails, and requests.
- Prepare meeting agendas, minutes of meetings, action trackers, and follow-up activities.
- Ensure timely execution of tasks and commitments assigned by the Director Operations.
Reporting & Presentation Management
- Prepare high-quality presentations, reports, dashboards, and briefing materials for management meetings.
- Consolidate operational data and information from various departments for reporting purposes.
- Assist in analyzing operational performance data and preparing executive summaries.
- Maintain accurate documentation and filing of confidential reports and business records.
Stakeholder Coordination
- Coordinate with internal departments and external stakeholders on behalf of the Director Operations.
- Monitor action items and ensure timely follow-up with responsible parties.
- Facilitate communication and coordination across operational functions.
Administrative Management
- Organize business trips, accommodation arrangements, transportation, and expense claims.
- Maintain confidential documents and sensitive information with a high level of professionalism.
- Support special projects and initiatives as assigned by the Director Operations
Sekongkang Bawah, Sekongkang, Kab. Sumbawa Barat, Nusa Tenggara Barat
