Admin Secretary

Some of your duties will include:

• Assist manager/ executive in providing accurate, timely and good quality administrative support services of the department.
• Establish filing system and procedure, prepare file, file and retrieve documents and carry out periodic records audits.
• Organize and maintain work schedule. Create a long-term schedule for the manager/ executive; Organize meeting appointment. Ensure that the executive attends all important meetings; Organize plan events; Provide reception services and handle phone calls; Make travel arrangements on behalf of the manager/ executive.
• Undertake a variety of clerical functions such as set up filing system, typing, recording and handling incoming/outgoing correspondence.
• Performing copying, collating, binding, packaging etc. and disseminates routine and other documents are requested by department personnel including messenger and or mail.
• To regularly update certain reports for the manager/ executive.
• Conduct any research the executive needs.
• Problem solves any issues that the manager/ executive requests.
• Communicate between the manager/ executive and employees; Distribute orders and acknowledgement to department staff.
• Administer department's PPE entitlement, maintain office supplies inventory, leave application and maintain record.
• Other duties as assigned.